How does your AI respond to leads in 60 seconds when I'm showing homes?

While you're showing homes, our AI instantly responds to every lead inquiry with personalized messages that qualify prospects and book showings directly into your calendar. It works 24/7, so weekend inquiries don't wait until Monday. Real estate agents using our system report booking 3x more showings without hiring extra staff.

How quickly will I stop losing leads to faster agents?

You'll see immediate results within 24 hours. Our AI starts responding to leads in under 60 seconds from day one. Real estate agents typically see 35% more showings booked within the first week, and 78% of leads get a response before your competition even checks their phone.

Will this work with my MLS, CRM, and showing software?

Absolutely. We integrate with all major MLS systems (MLS, RMLS, CRMLS), CRMs (Follow Up Boss, Real Geeks, BoomTown), showing software (ShowingTime, Centralized Showing Service), and property management tools. Your AI automatically syncs property data, showing schedules, and lead information across all platforms.

How much does it cost to stop losing deals to faster agents?

Our pricing is based on the deals you'll close, not just features. We have a one-time setup fee and flexible monthly investment based on your business size and goals. Most agents see 3-5x ROI within 90 days. We offer outcome-based pricing where you pay based on results.

How does AI help my HVAC/plumbing/roofing business book more service calls?

Our AI instantly responds to service requests with personalized messages, schedules estimates, and qualifies urgent vs. routine jobs. It handles after-hours emergency calls, weekend inquiries, and seasonal demand spikes without missing opportunities. Home service businesses report 45% more booked estimates.

Can your AI handle emergency service requests and after-hours calls?

Absolutely. Our AI works 24/7 and recognizes emergency keywords like 'no heat', 'water leak', or 'electrical emergency'. It immediately escalates urgent requests, sends your emergency contact info, and books priority appointments. Home service pros never lose another emergency job to competitors.

Last updated: December 2024•15 min read

Real Estate Lead Automation with BatchData & N8N

Automate your real estate lead generation with this comprehensive workflow that scans the market daily, filters high-equity properties, skip-traces contact information, and delivers qualified leads directly to your CRM.

Tools & Integrations:

N8NBatchData APIHubSpot/CRMSlackEmail

Overview

This automation workflow transforms how real estate professionals generate and manage leads. Instead of manual property research and lead tracking, this system:

Scans the market automatically using BatchData's comprehensive property database
Filters for high-potential opportunities with customizable criteria (equity %, absentee owners, etc.)
Skip-traces owner contact information automatically for qualified properties
Delivers leads instantly via email, Slack, and CRM integration
Generates detailed reports with property and owner information

The workflow consists of two main branches:

Market Scanning: Runs every 6 hours to monitor new properties and changes
Bulk Lead Generation: On-demand searches for immediate lead generation

This system typically generates 10-25 qualified leads daily, saving 15+ hours of manual research per week.

Prerequisites & Setup Requirements

Don't worry if you're new to automation! This guide will walk you through everything step-by-step. Here's what you'll need to get started:

🚀 Total Monthly Cost Breakdown:

N8N Starter Plan: $25/month (free 14-day trial)
BatchData Professional: $299/month (2,000 API calls)
Total: ~$324/month to generate 10-25 qualified leads daily

Required Accounts & Services

1. BatchData Account (Essential)

Provides property data and skip-tracing services

Cost: $299/month Professional plan (2,000 API calls)

2. N8N Account (Essential)

Automation platform that connects everything together

Cost: $25/month Starter plan (free 14-day trial)

Start free trial at n8n.cloud →

3. Email Service (Required)

For sending lead notifications

Options: Gmail (free), Outlook (free), or SendGrid ($15/month)

4. CRM System (Recommended)

To organize and track your leads

Options: HubSpot (free tier),Salesforce, or any CRM with API

5. Slack Workspace (Optional)

For team notifications

Cost: Free for basic use

Create workspace at slack.com →

What You'll Achieve

10-25 qualified leads daily with complete contact information
60-80% skip-trace success rate for finding owner contact details
Save 15+ hours weekly on manual research and data entry
3-5x faster lead response compared to manual processes
24/7 automated operation - works while you sleep

BatchData API Configuration

BatchData is your data source - it provides all the property information and owner contact details. Think of it as your "intelligence database" that knows everything about every property in your target market.

💰 What You Get for $299/month:

2,000 API calls = ~60-100 qualified leads daily
Property data: Market value, equity, ownership history
Skip tracing: Owner phone numbers, emails, addresses
Real-time updates: New properties and market changes

Step 1: Create Your BatchData Account

Visit batchdata.com and click "Get Started" or "Sign Up"
You'll see their homepage with pricing plans
Choose the Professional Plan ($299/month, 2,000 API calls)
This gives you enough API calls for serious lead generation
Fill out the signup form with your business information
They'll ask for company name, contact info, and intended use
Complete verification and billing setup
Most accounts are approved within 24 hours
Access your account dashboard
You'll receive login credentials via email once approved

Step 2: Generate Your API Key

Your API key is like a "password" that allows N8N to access BatchData on your behalf.

Log into your BatchData dashboard
Look for "API" or "Integrations" in the main menu
Click "Create New API Key" or "Generate API Key"
Name it: "N8N Real Estate Automation" (so you remember what it's for)
Copy the API key and save it somewhere safe (you'll paste this into N8N later)

⚠️ Important Security Note:

Treat your API key like a password - don't share it publicly or save it in unsecured documents. If you lose it, you can always generate a new one in your BatchData dashboard.

N8N Installation & Configuration

N8N is the automation platform that connects all your tools together. Think of it as the "brain" that controls your entire lead generation system.

💡 Good News for Beginners!

N8N offers a free 14-day trial - no credit card required. This gives you plenty of time to set up and test everything before committing to a paid plan.

Step 1: Create Your N8N Account

Visit n8n.cloud and click "Get Started Free"
Sign up with your email (no credit card needed for trial)
Choose the Starter Plan ($25/month after trial) - perfect for this workflow
Complete your profile and verify your email
Access the workflow editor - you'll see a clean visual interface

Why the Starter Plan is Perfect:

5 active workflows (you only need 1 for this setup)
2,500 workflow executions per month
All integrations included (BatchData, CRM, Email, etc.)
Community support

Step 2: Configure Your API Credentials

Before importing the workflow, you need to set up your API connections. Don't worry - we'll walk through each one:

1. BatchData API Credentials

Go to Credentials → Add Credential
Choose "HTTP Header Auth"
Name: "BatchData API"
Header Name: "Authorization"
Header Value: "Bearer YOUR_BATCHDATA_API_KEY"

Workflow Import & Configuration

Now let's import and configure the complete automation workflow.

Step 1: Import into N8N

In N8N, click "Import from File"
Select the RealEstateAutomation.json file
Click "Import"
You'll see the complete workflow with 25+ nodes

Step 2: Configure Search Parameters

Edit the "BatchData API Configuration" node with your target market criteria:

city: "Austin"

state: "TX"

minimumMarketValue: 250000

maximumMarketValue: 600000

minimumEquity: 30

propertyType: ["SFR"]

limit: 100

Testing & Validation

Before going live, thoroughly test all components of your automation.

Step 1: Test Individual Nodes

Test BatchData Connection

Click on "BatchData API Configuration" node
Click "Execute Node"
Verify you receive property data in the output

Test Email Notifications

Click on "Send Email Alert" node
Execute with sample property data
Check your inbox for formatted lead notification

Troubleshooting & Support

Common issues and solutions to keep your automation running smoothly.

API Authentication Issues

Error: "401 Unauthorized" or "403 Forbidden"

Verify your BatchData API key is correctly entered
Check that your BatchData subscription is active
Ensure you haven't exceeded your API call limits
Confirm authorization header is "Bearer YOUR_API_KEY"

Real Estate Lead Automation